HPM 5.1 Correspondence Manual - Quiz 1 Flashcards Preview

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Flashcards in HPM 5.1 Correspondence Manual - Quiz 1 Deck (10)
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1

Attachment(s)” is used for memorandums, and “Enclosure(s)” is used for letters.

True

2

2. Correspondence file numbers consist of all of the following elements (separated by periods), except?

Addressee

3

4. The American System of time expression ___________ be used in interdepartmental and letterhead correspondence (i.e., 5:15 p.m.).

shall

4

3. All correspondence replying to inquiries from members of the Legislature shall be coordinated with _____________________.

Office of Special Representative

5

7. For a multiple page correspondence, the second and each page thereafter shall have the following at the top of the page (in the correct order):

name of the addressee(s) as it appears in the inside address, the page number, and the date

6

9. Departmental correspondence should be prepared with either ____________ or ____________ type face.

Sans Serif, Times New Roman

7

8. A paragraph of less than _______ lines shall not be divided between pages in a multiple page correspondence. And, when a paragraph is separated between pages, there shall be at least ________ lines on each page.

four two

8

5. Full block style (all structural parts beginning flush with the left margin) _________ be used in all departmental correspondence except for correspondence that is prepared for the Governor and the BTH Secretary.

shall

9

6. Multiple paragraph letters and memorandums shall be single-spaced.

True

10

1. _____________ correspondence is prepared on a CHP 51WP,
Memorandum template, and shall be used for intradepartmental and
interdepartmental correspondence. (Correspondence to appointed officials shall be prepared as a memorandum.) It is also used to address other state agencies.

Category 1