HPM 5.1 (Correspondence), 11.2 (Materials Mngment), 70.5 (Explorer), 70.55 (Senior Volunteer Flashcards Preview

North Sac Sgt Study ?s > HPM 5.1 (Correspondence), 11.2 (Materials Mngment), 70.5 (Explorer), 70.55 (Senior Volunteer > Flashcards

Flashcards in HPM 5.1 (Correspondence), 11.2 (Materials Mngment), 70.5 (Explorer), 70.55 (Senior Volunteer Deck (56)
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1

The petty cash fund shall be for “minor” purchases up to what dollar amount excluding sales tax, per purchase, when necessary for the daily operation of the command and consistent with the goals of the Department?

$50

2

The total change fund shall be limited to what dollar amount?

$100

3

The petty cash fund shall be limited to what dollar amount?

$200

4

Upon receipt of the bank statement, attachments, and CHP 317 (Cal-Card log), the supervisor should?

Review, approve, initial and date the CHP 317, and sign and date the bank statement below the cardholder’s signature.
Ensure the CHP 317, bank statement, and all attachments are accounted for.
Submit paperwork to the commander for review and approval.
Forward paperwork to the appropriate Division approving official.
-within 3 calendar days

5

True or false.
Commands shall use Federal Express Ground (FedEx) as their primary small parcel shipping carrier.

False, Federal Express Ground (FedEx) shall only be used in the event UPS is not available.

6

What is the age restriction for departmental explorers?

It is required that departmental explorers be between the ages of 15 and 21 years.

7

Departmental employees, and nondepartmental associate advisors, regardless of rank or Explorer Program position, ____ foster any type of personal or social relationship with a member of the Explorer Program.

SHALL NOT

8

What is the minimum age required to be a volunteer in the Senior Volunteer Program (SVP)?

50 years of age

9

True or False

Senior volunteers should take the appropriate enforcement action of an observed violation, regardless of the circumstance.

False, Volunteers shall not take any type of enforcement action, regardless of the circumstance. If a volunteer becomes aware of a situation requiring enforcement action, the volunteer shall notify the communications center and request an officer to respond.

10

You have rightly volunteered to be the Area Explorer Post coordinator. You want to take your explorers down to Pebble Beach AT&T Golf tournament for an activity. Pebble Beach is outside your Division, and you know you must seek approval from management. Who would approve your Explorer Post’s involvement in the event?

Division Commander

11

While working dayshift in the Hayward office, a citizen responds to the office and complains about the way he was treated by one of the Senior Volunteers from the Hayward Area office. How should you handle this?

Handle in the same manner as complaints against other CHP employees (See HPM 10.4, Citizen’s Complaint Investigation Manual).

12

With regards to bargaining unit 5, (1) whenever an employee, through neglect, loses or damages departmentally issued equipment or property, the Department _______ allow the employee to reimburse the Department for the lost or damaged equipment or property. If the employee agrees to such reimbursement, it shall be at the current replacement cost. (2) Whenever an employee agrees to reimburse the Department for the loss or damage of departmentally issued equipment or property, the Department _________ initiate an adverse action against that employee for the loss or damage. (HPM 11.2/8-37)

May/ shall not

13

Employees NOT in Bargaining Unit 5. Whenever an employee neglects, loses, or damages departmentally-issued equipment or property, reimbursement and/or adverse action for loss or damage shall/should be sought from the involved employee.

shall

14

Explorers shall/should NOT have any contact with in-custody prisoners, suspects, or witnesses

Should

15

Per HPM 5.1, spacing for single paragraph letters and memorandums shall/should be double spaced? HPM 5.1/ 2-8

shall

16

Correspondence should be prepared with a point/font size of no less than________ and not greater than_______ :

Both a and b. HPM 5.1/ 2-9,2-10

17

TRUE OR FALSE? The total change fund shall be limited to $100.00 and the petty cash fund shall be limited to $200.00. Change funds over $100.00 and petty cash funds over $200.00 must be kept in a safe, vault, or money chest adequate to safeguard cash. (HPM 11.2/2-3)

TRUE

18

TRUE OR FALSE? CATEGORIES OF CORRESPONDENCE. (HPM 5.1/2-3)
Category 1 correspondence is prepared on a CHP 51WP, Memorandum template, and shall be used for intradepartmental and interdepartmental correspondence.
Category 2. Category 2 correspondence is prepared on California Highway
Patrol (CHP) letterhead. It shall be used for correspondence directed to agencies
or individuals outside of California state government.

true

19

Departmental correspondence of less than one paragraph shall be

Double spaced

20

If you were typing a memo to an elected public official, guidelines for formatting and correspondence would be located in which manual

5.1

21

Petty cash purchases shall not exceed what dollar amount?

$50

22

A CHP 317 is used for documenting what transactions?

Cal-Card Transactions

23

The CHP 317 log shall be signed by the commander on a monthly basis. After how many days SHOULD you, as a supervisor, ensure that all requirements in HPM 11.2 Chapter 3 Section 9 be met?

3 calendar days

24

If an Explorer wishes to participate in a ride along the Explorer shall complete a _____ prior to the ride along

CHP 248

25

An explorer post coordinator shall be a rank of ______ or above?

Sergeant

26

The _________ Reference Manual is the recommended reference source used in preparing departmental written work.

The Gregg Reference Manual

27

Category 1 correspondence (intradepartmental and interdepartmental) is prepared on a ___________

CHP 51WP

28

Category 2 correspondence is prepared on a ____________

CHP Letterhead

29

Correspondence directed to agencies or individuals outside of California state government shall is considered Category ____ and shall be prepared on a _________

2 / CHP Letterhead

30

File numbers shall consist of a minimum of ____ elements for all HQ correspondence

4
Signatory Location code, Signatory ID, Composer ID, OPI