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Captain Certification 2014 > Section 200 Manual of Ops > Flashcards

Section 200 Manual of Ops Flashcards

0
Q

Are probationary personnel subject to “bumps”?

201.2.3

A

No, nor do they hold bump rights. Their positions will be bid at the end of their probationary period

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1
Q

When does a probationary period spot go out to bid?

201.2.4

A

On the 1st or 15th of the month and at least 14 days before the end of the probation period

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2
Q

When do bids close and at what time?

201.2.4

A

Bids will close at noon of the 10th and 25th of each month

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3
Q

When do bids open and what time?

201.2.4

A

Bids will be published by noon of the 1st and 15th of each month

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4
Q

When is the earliest that a probationary FF may be assigned to swing?

201.3.1

A

After the completion of Module 2 and only with the concurrence of the District Manager and immediate supervisor and another class has graduated the academy

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5
Q

Who is responsible for bid compliance and publishing the bid?

201.2.4

A

Operations Deputy Chief

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6
Q

When does a bid go out for a promotion?

201.2.4

A

During the first bid cycle that opens following the administrative notice of a pending promotion

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7
Q

When does a spot go out to bid for a retirement?

201.2.4

A

The position will be entered into the bid tool during the bid period that closes immediately prior to the member’s exit date

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8
Q

When is the soonest a probationary FF may bid for a position?

201.3.1

A

If their probationary period ends during the current bid cycle they are bidding on

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9
Q

How long does someone have to work in the awarded spot before bidding on a new position? 201.4.4

What about a specialty station? 201.7.1

A

1 shift

1 year but may bid for other specialty position they are qualified for within that 1 year

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10
Q

What is the penalty for reneging on a bid that has been awarded?

201.4.3

A

Suspension of bid privileges for 1 year from the date of the bid being awarded

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11
Q

How long is the probation phase of a FF?
Of all other positions?

201.3.1

A

18 months

365 days

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12
Q

Who must the captain notify in case an employee works past 0800?

202.4.7

A
  • Notify the on-duty EC to place the OT into Telestaff

- Notify the BC and EC of all exceptions (OT) worked via email

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13
Q

Minimum requirements to be assigned as an EC Captain?

201.10.1

A
  • Completion of fire captain probation
  • CEP or EMT
  • Completion of EC Certification
  • Seniority in rank to determine award of position
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14
Q

If no one has the level of training by the TRT or Haz Mat, what are the steps to decide who is awarded the position?

201.7.8

A
  • Amount of specialty training
  • Seniority in rank
  • Commitment to attend future specialty training
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15
Q

What are the disciplines of TRT you must possess to have priority in bidding on a specialty position?

201.7.6

A
  • Ropes 1,2,3 -Swift Water Rescue
  • Trench Rescue -Confined Space
  • Structural Collapse
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16
Q

If a member is being transferred shifts at the behest of the department what happens to the vacations and trades?

201.5.6-7

A

They will be honored by the department

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17
Q

If a member changes shifts voluntarily how long can they delay the transfer? Who is in charge of that?

201.5.3

A

30 days. Send a request through the chain of command to the Operations Deputy Chief

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18
Q

What time is official end of shift?

202.4.5

A

0800

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19
Q

De Minimus Rule (definition)

202.4.3

A

An insignificant amount of time worked beyond scheduled working hours that, for all practical purposes, cannot be easily recorded for payroll purposes and can be disregarded. This amount of time cannot exceed 10 minutes per 24 hour shift

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20
Q

What does FLSA stand for?

202.4.1

A

Federal Labor Standards Act

FLSA

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21
Q

Must members on light duty attend CE and the semi annual drill? If so with whom?

203.12.5

A

Yes, if physically able to attend and participate. They will attend with their normal crew

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22
Q

Can probationary FF use light duty? What happens at 3 weeks?

203.12.5

A

Yes, if on light duty for 3 consecutive weeks then the probationary period will be extended by the amount of time that the employee was on light duty

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23
Q

What is the work week schedule for persons on light duty?
203.12.4

What is the uniform?
203.12.5

A

M-F 0800-1700

TFD uniform unless restricted by cast, braces, crutches,etc

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24
Q

For off-the-job injures/illness what must be filled out to request light duty?
-Who must it be sent to?

203.12.2

A

A Light Duty Request, by memo

  • should include estimated duration of light duty and brief explanation of limitations. Also submit a documented Work Status Release from the physician that includes work restrictions
  • Sent to the Fire Chief through channels
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25
Q

Who approves light duty? Is it grievable or appelable?

203.12

A

The Fire Chief

No

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26
Q

Can a member take a promotional exam on duty? Who is in charge of securing any time off and what are the steps?

203.10.4

A

Yes, a member can test on duty. The individual is responsible for getting relief. If unable, then notify the BC or EC at least one shift prior to the test to arrange relief. The member will be charged Vacation for the time off duty

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27
Q

If emergency leave goes past 6 hours what happens?

  • with contact to the supervisor
  • without contact to the supervisor

203.10.1

A
  • With contact: Leave will be switched to sick leave or emergency vacation starting from the original departure time
  • Without contact: Automatically placed on Leave Without Pay starting from the original departure time
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28
Q

Maximum amount of emergency leave is?

203.10.1

A

Not to exceed 6 hours

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29
Q

What form must be filled out for emergency leave?

  • what information must be provided?
  • who does the paperwork get sent to?

203.10.1

A

Emergency Leave Request Form

  • the nature of the leave
  • time of departure
  • time of return
  • all paperwork sent to Fire Payroll
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30
Q

Definition of Emergency Leave

203.10.1

A

An incident that requires the member’s involvement to alleviate an injury, illness, or property damage

-shall not be granted to attend social events, sporting events, etc

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31
Q

Who must all subpoenas/deposition/interview requests go through before going to the individual employee?

203.9.2

A

The Custodian of Records

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32
Q

When can probationary FF start trading shifts?

203.6.8

A

After successful completion of their second module

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33
Q

What is the discipline for calling in sick on a trade?

203.6.7

A

1st offense- Write a memo to your BC explaining the circumstances involved

2nd offense- If within 1 year a memo as well as a doctor’s note. If no note is given progressive discipline will be pursued

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34
Q

Who makes up the Member Safety Review Board (MSRB)?

203.5.9

A

Department Health and Safety Officer
District 3 BC - any shift
Local 479 representative - any shift

35
Q

What is the MSRB and what do they do?

203.5.9

A

Member Safety Review Board MSRB

-provide independent review of time-loss industrial accidents and near misses incidents to determine cause, contributing factors, and preventive measures

36
Q

What form is filled out that lists possible hazardous materials that employees might have been exposed to and how long it is kept?

203.5.6

A

Tucson Fire Department Hazardous Materials Fire Service Exposure Form
-kept for 30 years after the termination of the employee

37
Q

If employee is seen by the city physician how soon does all of the paperwork need to be turned in and to whom?

203.5.6

A

Within 24 hours and sent to Fire HR Manager. If the injury results in AC then by the end of thee current shift

38
Q

If employee is injured but not sent to the city physician what is kept by the captain?

203.5.6

A

The blue copy of the Supervisor’s Report of Injury Form #100

39
Q

What form must be filled out for any employee injury?

203.5.6

A

Supervisor’s Report of Injury Form #100

both A and B

40
Q

If members are hurt rendering aid off-duty are they covered for injuries? If so what law overs the employee?

203.5.4

A

Yes, the Workman’s Compensation Laws of the State of Arizona

41
Q

What injury claims must be examined by the city physician?

203.5.1

A

ALL claims eye, back, knee, shoulder, and knee injuries

42
Q

How long can a member be put on AC for an In-The-Line of duty injury?

203.5

A

180 days. Can be extended another 180 days upon recommendation of department head and approval of the city manager. Employee must remain in weekly contact with their immediate supervisor

43
Q

How many calendar days must you be off before the city physician must clear you to return to duty?

223.4.8

A

30 consecutive calendar days

44
Q

When returning from 10 consecutive days off of sick leave what form(s) must be filled out and who are they sent to?

203.4.8

A

Tucson Fire Department Return to Unrestricted Duty Form

  • non-commissioned members may use the Medical Authorization to Return to Work Form
  • Sent to Fire HR Manager
45
Q

When returning from 5 consecutive days off of sick leave what form(s) must be filled out and where do they go?

203.4.8

A

Medical Leave Certification Form

  • health care provider verifying the medical need for the use of sick leave
  • sent to Fire HR Manager
46
Q

How many days of Sick Leave can be used until FMLA kicks in?

203.4.8

A

5 consecutive work days or 40 hours

47
Q

If on extended sick leave how often should the member be in contact and with whom?

203.4.7

A

At least once a week and with their direct supervisor

48
Q

Who must you contact if you call in sick and by what time?

203.4.3

A
  • 0600 - 0630 EC1 or leave a message

- No later than 0730 direct supervisor and your specific BC

49
Q

What is the Annual Leave Transfer Date? How many days can be transferred?

23.4.2

A

April 1st

7 days

50
Q

Who has final departmental authority for approving leave of absence requests of all members?

203.1

A

The Fire Chief

51
Q

When is the latest a leave can be cancelled?

203.2.4

A

1700 hours the day before the scheduled leave

52
Q

Maximum amount of vacation hours that can be accumulated

203.3.1

A

288 hours

53
Q

If a vacation day is cancelled after 1700 the night before what is the level of discipline?

203.3.5

A

Minor Presumptive

54
Q

What is the referred amount of time to cancel preferred vacs and prime vacations?

203.3.8-9

A

60 days

55
Q

How long is the initial FF probation period? How long is each module? After the first two modules what must be passed by the FF?

204.7.2

A

The entire probation is 18 months

  • Modules 1 and 2 should take 4 months
  • Module 3 should take 3 months
  • -After Modules 1 and 2 a written, practical, and oral board exams must be passed
  • -No testing after Module 3
56
Q

What are the elements of the probationary FF module testing? What modules get tested?

204.7.2

A

Modules 1 and 2 get tested

  • -Written test
  • -Oral Board
  • Practical Testing
57
Q

How many copies of the employee evaluations are made and where do they go?

204.6.3

A 
Four total copies are made
-Employee 
-Supervisor File (at the station)
-Two copies to Fire Payroll
     =Fire HR will send a copy to city HR to be placed in employee's                    official file
58
Q

Is seniority a valid reason for a merit/step increase?

204.5.8

A

No, only performance is the basis of an increase in pay.

—COT Administrative Policy Section 224

59
Q

What policies must the employee sign on their evaluation that they have read and understand?

204.5.6

A
  • Drug and Alcohol -Driver’s License
  • Rules of Conduct -Discrimination/Harassment
  • Internet and e-mail -Equal Opportunity

In addition the employee will verify their updated personnel data on file

60
Q

What are the five valuation standards on the employee evaluation?

204.5.2

A
  • Excellent
  • Exceeds Standards
  • Meets Standards
  • Improvement Needed
  • Does Not Meet Standards
61
Q

What are Special Evaluations and when can they be used?

204.5.1

A

An employee evaluation that is given at another time other than their annual evaluation. May be used for:

  • record exceptionally high quality work
  • record unusual or job performance problems
  • monitor progress of a Work Improvement Plan (WIP)
62
Q

At the end of a probationary evaluation what is recommended?

204.5.1

A
  • Allowed to continue their probation
  • Completed probation
  • Should not be allowed to continue their probationary period. Civil Service Rule VII
63
Q

When are probationary evaluations done?
When are normal Evaluations done?

204.5.1

A

Every 6 months

1 year, annually to coincide with the employee’s hire date

64
Q

Where can all evaluation forms be found?

204.5.1

A

On the :S drive under

S:/FORMS/Evaluations

65
Q

If a “Does not meet standards” is marked what else must be filled out?

204.4.2

A

A Work Improvement Plan

66
Q

What marks on the evaluation require further comment?

204.4.2

A

Excellent and/or Does Not Meet Standards

67
Q

If an employee does not agree with their appraisal what steps must be followed?

204.3.3

A

Fill out the Employee Rebuttal Form within 30 days of signing their evaluation

  • Form signed by employee and sent through channels to the Fire Chief
  • -Original sent to City HR with copies sent to the employee and Fire HR
68
Q

An employee may file a notice to whom and within how long after their appraisal is overdue?

204.3.3

A

To the Fire Chief

After two weeks past the due date

69
Q

Who is the control officer for all employees on probation?

204.3.1

A

Department HR Manager

70
Q

What are the objectives of the personnel appraisal system?

204.2.1-5

A
  • Inform the employee how effectively they are meeting work expectations
  • Aid supervisors with a periodic procedure for performance appraisal
  • Identify employee skills and deficiencies
  • Assist employees and supervisors in developing plans for improved performance
  • Clarify the supervisor’s and employee’s job expectations
71
Q

What is the PUF?

2205.13.2

A

Personnel Update Form (PUF)

72
Q

Can an employee be on FMLA and also have a second job?

205.5.3

A

No, Outside Employment Authorization will be suspended while on FMLA unless approval by the HR Director

73
Q

If you have a second job what form must be filled out? How often must the form be submitted and by what date initially?

205.5.1

A

Request for Approval of Outside Employment

-must be filled out and submitted annually by November 1st

74
Q

How often is a driver’s license check done and who initiates it?

205.2.2

A

Every year

-City HR

75
Q

Who can grant exceptions to the personal appearance regulations?

208.1.8

A

The Fire Chief

76
Q

Can earrings be worn on-duty?

What about non-commissioned (staff) positions?

208.1.4

A

No

Can be worn by staff personnel. Must be small, conservative gold, silver, or white pearl. May not hang below the lobe of the ear.

Males can not wear earrings or gauges ever

77
Q

How far below the lip can a mustache be allowed?

How far can it expand from the corners of the mouth?

208.1.2

A

3/4”

3/4”

78
Q

What is the longest a male’s sideburn can grow?

208.1.2

A

Shall not extend below the lowest part of the earlobe

79
Q

How low can the hair extend down on the front of the head?

Maximum depth of hair mass?

208.1.2

A

Hair can not extend past the midline of the forehead

At a right angle from the scalp no more than 3”

80
Q

If an employee is hurt on the job in between the hours of 0700-1700 M-F and need medical assistance where does the employee go?

217

A

Well America

-unless the injury requires emergent care. Then go to an ER

81
Q

If an employee is hurt on the job between the hours of 1700-0700 M-F where does the employee go for medical assistance?

217

A

To an ER or Urgent Care

82
Q

How soon should an employee report an injury? And to whom?

217

A

Within 24 hours of the injury, preferably before the end of the shift
-report to their immediate supervisor

83
Q

What form(s) are filled out for an injury and where are they sent?

217

A

Supervisor’s Report of Injury both A and B
-Fill out Form A electronically and send to Fire HR. Sign a physical copy of Form A and interoffice mail it to Fire HR
-Fill out Form B for ALL injuries
=if medical assistance is needed give Form B to the employee to the be given to the doctor to complete
=if no medical assistance is needed then fill out Form B and keep in the station file

84
Q

If an employee needs a temporary assignment while nursing who do they contact and when?

220.3.4

A

TFD HR Manager

30 days in advance

85
Q

How long after the birth of a child does TFD have to provide a place for the FF to express breast milk?

220.2

A

1 year

Captain Certification 2014 (44 decks)

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