Supply Flashcards
What is a Material Authorization Document?
MA Docs are nationally managed and approved lists of items and entitlements. MA docs list materiel that a Ship must hold to fulfill its operational role. MA docs include the MAST, SHARP and MCAAL.
What is MAST?
Mobile Account Ships Table identifies authorization for controlled equipment and accountable stores. The MAST is normally portable, lasting in nature, subject to maintenance and repair. Ex. anything on a SLOC
What is SHARP?
Ships Allowance Replenishment Program provides a list of fitted equipment and associated entitlements of repair parts and general stores to support the Ship.
There are 3 distinct MA docs: Fitted equipment list (FEL)- lists Ships fitted equipment.
Equipment support list (ESL)- Used to procure spare parts and support FEL.
General stores (GS)- Authority for all other items required to be held onboard. Primarily consumables.
What is MCAAL?
Maritime Command Ammunition Allotment List identifies the entitlement for ammunition, passed down by N37. CSE Dept performs stocktaking.
How do you change an MA document?
A material authorization change request (MACR) form is originated by the Ships technical authority (TA), which is staffed through the Log Dept to N4 for review and furtherance to the LCMM. (Apparently not used anymore and they just email the LCMM)
What is a Supply Customer Account?
A SCA is created IOT requisition materiel or services at public expense.
When shall stocktaking take place?
When a new SCA Holder is appointed, as directed by the CO, on discretion of the SCA Holder, when ordered by an external organization and at least every 4 years.
How do write off and recoveries get actioned?
A CF 152 is used to authorize monetary adjustments for discrepancies.
Miscellaneous Loss Reports (MLRs) are used to report losses of non-stocking accounts (NCDs). The MLR is recommended by the LogO and authorized by the CO. The MLR is then transmitted to BLOG for adjustment transaction. Recovery will not take place if the member did not act wilfully or maliciously.
What is a CIV and CRV?
Certificate Issue Voucher (CIV) is used to action a write-off of deficient materiel.
Certificate Receipt Voucher (CRV) is used to charge surplus materiel to a warehouse account.
How is materiel requisitioned at sea?
NAVORD 3250
In a task group a MATREQ message is used to request non-emergency materiel to the GLC. Ship’s are to respond within 24 hours. Concurrently, an email should follow to receive a response sooner. An EMREQ message is used in association with a CAT 1/2 OPDEF. An email should concurrently follow the release of the message. Ship’s shall respond within 2 hours of receipt. Ship’s should wait no longer than 4 hours before an HPR message is sent. An HPR message is raised to expedite acquiring materiel. Typically HPRs are associated with OPDEF CAT 1/2 for the safety or quality of life at sea. HPRs are raised when the MATREQ and EMREQ process has failed. JLOC/HPR Cell is to respond within 4 hours. If all this fails and repair work cannot be completed to meet operational requirements, a TRANREQ message may be used to transfer equipment from other Ship’s/Unit’s through N37.
What are Materiel Priority Codes?
MPC is a system to establish operational risk of not receiving materiel required.
MPC 1- Operationally critical. 0-6 days. (CAT 1)
MPC 2- Essential. 7-14 days. (CAT 1/2)
MPC 3- Routine. 15-30 days. (CAT 1, 2 or 3)
What is a contract?
Contracts are legally binding agreements between 2 parties consisting of: terms, offer and acceptance, legality, intention, capacity and payment.
What are the procurement authorities?
Homeport Within Canada Away from Canada
Goods $25,000 $25,000 C $600,000;
NC $80,000
Services C$50,000 C$95,000. C $600,000
NC$40,000 NC $40,000 NC $125,000
Emergency $40,000 $40,000 $40,000
What is contract splitting?
Contract splitting involves the use of multiple contracts for a single requirement, circumventing contract authority levels, approval processes, or other policies, procedures, or regulations.
Contract splitting can also occur when multiple contracting vehicles are used for a single requirement.
This practice is prohibited and may also be illegal, depending upon the policy being circumvented.
What is a standing offer?
Agreements with suppliers to provide specific goods/services at a pre-arranged price for a specific period of time.
