NavyBMR.com (SECNAV M-5210.1) Flashcards Preview

Yeoman Advancement March 2014 > NavyBMR.com (SECNAV M-5210.1) > Flashcards

Flashcards in NavyBMR.com (SECNAV M-5210.1) Deck (26)
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1
Q

What is designated as the single approval authority for request for records dispositions to the
National Archives?

A

DNS-5

2
Q

The disposition of Government records is given legal status by what?

A

Records Disposal Act of 1943

3
Q

What article of the US Navy Regulations states that no person, without proper authority, shall
withdraw official records or correspondence from the files, or destroy them, or withhold them
from those persons authorized to have access to them?

A

Article 1127

4
Q

SECNAVINST 5510.30(series) and what else provides for the destruction of classified matter?

A

SECNAV M-5510.36

5
Q

What store records in cardboard cartons on steel shelving in, warehouse-type space?

A

Federal Records Centers (FRC)

6
Q

Activities are authorized to transfer records to FRCs without departmental approval when the
quantity of a particular record series is less than what?

A

1 cubic foot

7
Q

What accessions records that have sufficient research legal, scientific, historical, or other
values to warrant their permanent preservation by the Government?

A

NARA

8
Q

The Federal Records Center (FRC) will forward records destruction request to the
organization/owner as stated on the SF-135 via, a NA Form 13001, “Notice of lntent to Destroy
Records”. This will be done how many days prior to the date that the records disposition allows
the records to be destroyed?

A

90

9
Q

Who of the United States is authorized to grant access to or release information from the
permanent Navy and Marine Corps unclassified records in NARA’s legal custody per the
Freedom of Information Act?

A

Archivist

10
Q

Requests for FRC reference services shall be made in writing on what, directly to the Records
Center by the requesting activity?

A

Optional Form (OF) 11

11
Q

Records transferred to the custody of the FRCs may be withdrawn for reference on a how
many-day loan basis?

A

30

12
Q

Unless required by law, NARA will not remove or relax restrictions placed upon records less
than how many years old without the concurrence in writing of CNO (DNS-5), or CMC (ARDB)
for Marine Corps activities?

A

30

13
Q

What are documentary materials, or any reasonably segregable portion thereof, in any media
including hard copy or electronic, of a private or nonpublic character that do not relate to, or have
an effect upon, the conduct of agency business?

A

“Personal Paper”

14
Q

Department of the Navy electronic records, which include e-mail, and other electronic record
formats shall be managed IAW what?

A

DOD 5015.2-STD

15
Q

General Administration and Management files containing correspondence on industrial
methods that are destroyed after how many years?

A

5

16
Q

Non-record email, when practical, shall be destroyed within how many days of creation?

A

180

17
Q

What records are to be held by the naval activity or an FRC for the prescribed retention period and then destroyed?

A

Temporary

18
Q

Naval/Marine Corps records appraised as what are few in volume, but these records are vital
because they protect Navy and Marine Corps interests and document significant experiences?

A

“Permanent”

19
Q

Records retention standards are numbered according to what?

A

SECNAV Manual M-5210.2

20
Q

What is the directive that requires activities to establish a Reports”‘4ariagement Program and
prepare Reports Analysis Data Forms (OPNAV 5214/10) Report Control Symbol (OPNAV 5214-1)?

A

SECNAV Manual M-5214.1

21
Q

Retention periods of less than what should be recommended only for bulky, rapidly accumulating file series?

A

1 year

22
Q

Recommendations for new or revised standards should be submitted on what?

A

Standard Form 115

23
Q

Normally NARA accessions permanent when they are how many years old?

A

20-25

24
Q

Offers of permanent records to NARA on a what will be made via the administrative chain of
command to CNO (DNS-5) and CMC (ARDB)?

A

SF258

25
Q

For general correspondence not covered by another SSIC, apply the following: retain on board
until records are how many years old?

A

2

26
Q

Transfer to FRC when case is closed. Destroy how many years after case is closed for Board of
Review, Discharges, and Dismissal Official Case Files?

A

15