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Flashcards in Managing Attendance Policy PN889 Deck (30)
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1

What are the 3 main objectives of this policy?

Maximise attendance at work

Ensure timely intervention to provide appropriate support to those who are absent through illness or injury before considering the capability process

Minimise the disruption to service delivery caused by sickness absence

2

When will training be given to managers? (2)

Where they are new in post

Where changes are made to the policy

3

Who's responsibility is it to continue to submit work fit notes?

The employees

4

Who's responsibility is it for monitoring and managing attendance?

The line manager

5

What is the definition of 'short term' sickness?

A period of less than 28 days

6

What is the definition of 'long term' sickness?

A period greater than 28 days

7

What is the minimum time that an employee must notify their line manager if they are unable to make it to work for that shift?

1 hour or as soon as practically possible

8

What should be included in the first sickness notification call to the line manager?

What the incapacity is

9

After the first initial call of notification of sickness, how often should the employee make contact

The same time for days 2&3, unless the sickness is likely to extend to day 4 whereby the employee will call the line manager on day 4

10

When will a self certificate form be completed?

sickness was from days 4-7

11

If sickness goes beyond day 7 will the employee need to complete a self cert form on return?

Yes

12

After how many days do you need to get a doctors 'statement of fitness' note?

8 days

13

How often should an employee update their line manager if off for a period longer than 8 days?

every week or a time span agreed by both parties

14

If an employee considers they remain unfit at the expiry of their current fit note, how many days prior should they contact their surgery to arrange an appointment?

7 days before the end of their note

15

If an appointment is unavailable and the employee tried to get a doctors appointment before the note ran out, will the Brigade except back dated notes?

yes, but the employee must have taken the steps prior

16

What is the maximum period of sickness that the brigade will accept for a doctors note?

3 months

17

What are the procedures if an employee books sick abroad?

Same up to day 7 then medical certificates must be obtained and submitted every 7 days

18

If an employee fails to adhere to OHS appointments or certifications what could potentially happen?

Stoppage of statuary sick pay and/or discipline procedure

19

If employees on sick leave have periods where they will be unavailable or take leave, what must they do?

Notify their line manager

20

Can an employee conduct outside employment whilst off sick?

No, if they feel it wouldn't affect it then they must make a request to their manager

21

If an employee comes to work for less than 1 hour and then goes sick, how will that be recorded?

Recorded as sickness for that entire shift

22

Can an employee claim their leave back if they fall ill during a period of leave?

Yes, but they must inform their line manager immediately and provide a fit note covering the full period of their illness

23

Is statutory leave affected by sickness?

No, they are still entitled to it

24

How soon should statutory leave be taken if on sick leave?

15 months from the end of the leave year

25

Can the brigade invoke people to take their leave following sickness absence?

yes, under the working time directive

26

What are the absence triggers for a rolling 6 month period?

3 separate instances or
total of 6 working days in 6 months

27

What are the absence triggers for a rolling 12 month period?

5 separate instances or
total of 8 working days in 12 months

28

Can a Attendance Support Meeting be combined with a RTWI?

Yes, but only if the employee agrees to it

29

When are automatic referrals are made to OHS at what points? (5)

Continuous absence from 7-35 days

Reports of an injury at work, where request is made by Health & Safety Services Dept

Sickness recorded as DTS longer than 7 days

Commencement of sickness due to stress, anxiety or depression

Commencement of sickness due to cardio-vascular conditions

30

What are the time frame figures of long term capability process?

6 months
9 months
12 months

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