Flashcards in Inventory and Control of Department Fixed Assets Deck (15)
This written directive establishes guidelines and procedures for the control and maintenance of ________ ________.
Definition: A seven digit control number assigned to each piece of nonexpendable equipment.
Definition: A position within the Financial Services Unit (FSU) with the responsibility of maintaining accurate records on all nonexpendable equipment owned by the department.
Inventory Control Officer
Definition: The member of each element who conducts or is responsible for conducting the inventory of the nonexpendable equipment.
Definition: Equipment with a value of $500 or more that is not reasonably expected to be used up or destroyed in normal service and considered to be a fixed asset.
A complete inventory of ______ _______ shall be established and maintained by the FSU.
All nonexpendable equipment will be assigned an _______ ______ by the Inventory Control Coordinator.
A contents _______ policy is purchased annually based on the value of department contents.
The inventory printouts and instructions shall be disseminated to the ______ ____, who will forward them to the _______ ______.
Division Commander / Inventory Member
The Inventory Member will conduct inventory during the ______ month of the calendar year.
The printout of the inventory list should be received by the Accounting Section no later than ______ calendar days after receiving the request that the inventory was complete.
New equipment requisitions will be processed by the _______ Section.
The _______ Section will be notified by the Purchasing Section that new equipment will be added to the receiving element's inventory.
Whenever equipment such as an office machine needs repair, the _________ Section will be notified via telephone or email.