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12. Effective Supervisory Practices > Copy of ESP Ch 08 - Sheet1 > Flashcards

Flashcards in Copy of ESP Ch 08 - Sheet1 Deck (36)
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1
Q

ffective Supervisory Practices

studies show that __% or more of the supervisors day is spent in some form of verbal communication.

A

80%

2
Q

ffective Supervisory Practices

six components of communications

A

sender, message, medium, receiver, feedback, noise

3
Q

ffective Supervisory Practices

two types of communication

A

two-way and one-way

4
Q

ffective Supervisory Practices

We communicate meaning through _______.

A

symbols

5
Q

ffective Supervisory Practices

________ includes tone of voice, pitch, emphasis, speed, loudness, and pauses.

A

paralanguage

6
Q

ffective Supervisory Practices

_________ involves position or movement of the body.

A

body language

7
Q

ffective Supervisory Practices

Effective supervisors are as aware of ___ they are communicating as of ____ they are communicating

A

how, what

8
Q

ffective Supervisory Practices

Effective supervisors are conscious of how they use ____ _____ and respect their employees _____ ______.

A

personal space

9
Q

ffective Supervisory Practices

________ is nonverbal communication that includes clothing, poise, typical demeanor, and typical speaking volume.

A

personal style

10
Q

ffective Supervisory Practices

Barriers to communication that originate with the sender:

A

unclear goal, message not adapted to receiver, language that ends reception

11
Q

ffective Supervisory Practices

Berriers to communication that arise in the feedback loop.

A

sender doesnt ask for, sender fails to clarify due to feedback, sender misinterprets

12
Q

ffective Supervisory Practices

barriers to communication that originate with the receiver

A

missed or misinterpreted parts of message

13
Q

ffective Supervisory Practices

Either party in a two-way exchange can try to improve communication by asking for _____.

A

feedback

14
Q

ffective Supervisory Practices

Guidelines for sender (7)

A

think of reciever, know objective, consider surroundings, review message, use understandable language, ask for feedback, do not react defensively

15
Q

ffective Supervisory Practices

______ the receivers response to a message

A

feedback

16
Q

ffective Supervisory Practices

guidelines for giving performance feedback (9)

A

examine motives, consider rcvrs readiness, give promptly, descriptive not evaluative, specific not general, offer not impose, avoid overload, avoid triggers, not providing feedback is a message

17
Q

ffective Supervisory Practices

a good way to counteract resistance to feedback is by…

A

…asking your employees to give you feedback as well on your own performance

18
Q

ffective Supervisory Practices

guidelines for asking for feedback (3)

A

be ready to receive, feelings are real, express appreciation

19
Q

ffective Supervisory Practices

_____ is a key component of effective communications

A

listening

20
Q

ffective Supervisory Practices

average rate of speech for most Americans is ____ wpm.

A
  1. we think faster.
21
Q

ffective Supervisory Practices

Our ability to process information more quickly than we talk often…(3)

A

skip important points, interrupt, make assumptions

22
Q

ffective Supervisory Practices

As a supervisor you can communicate that you are actively listening in several ways (5)

A

face speaker, use facial expressions & [I see], patience, avoid interrupting, listen for feelings

23
Q

ffective Supervisory Practices

____ is an integral part of the communications process.

A

feedback

24
Q

ffective Supervisory Practices

guidelines for active listening (4)

A

listen without judging, identify feelings, paraphrase, ask open-ended questions

25
Q

ffective Supervisory Practices

Advantages of email (3)

A

many employees at once, reiterate prior messages, record of conversation

26
Q

ffective Supervisory Practices

guidelines for email (5)

A

reread before send, ask for feedback, avoid overload, no joking, avoid [reply all]

27
Q

ffective Supervisory Practices

differences in the workplace have wide-reaching effects on three levels:

A

organizational, group/team, individual

28
Q

ffective Supervisory Practices

advantages of diversity

A

avoid groupthing, increase flexibility

29
Q

ffective Supervisory Practices

it is/isnt usually acceptable to acknowledge differences in age or gender

A

isnt

30
Q

ffective Supervisory Practices

baby boomers born

A

1946-1964

31
Q

ffective Supervisory Practices

Gen X born

A

1965-1977

32
Q

ffective Supervisory Practices

Gen Y born

A

1978-1997

33
Q

ffective Supervisory Practices

behavior ultimately stems from ____ ____ and cannot be predicted or categorized on the basis of generalizations

A

individual preferences

34
Q

ffective Supervisory Practices

_______ is the act of mentally placing individuals into various groups and interpreting their behavior based on what you think you know about those groups.

A

stereotyping

35
Q

ffective Supervisory Practices

when working with a diverse group of employees, the supervisor should: (5)

A

use clear language - no slang; be alert for nonverbal messages; accept different perspectives as valid; be aware of organizational culture; treat all employees with respect

36
Q

ffective Supervisory Practices

Effective communication depends on…

A

…active listening and on giving and receiving feedback