Chapter 7 part 2

Question 1

3 principles to consider to communicate a message effectively

Answer 1

accuracy
visual
clarity

Question 2

AGM

Answer 2

annual general meeting is one which all all shareholders must be invited to attend. at these meetings shareholders appoint a board of directors and auditors. a divided is declared. the chair person gives a report on the company’s performance

Question 3

board meetings

Answer 3

meetings of the board of directors usually held on a monthly basis. progress and performance are discussed and tactical and strategic plans implemented. problem solving is a key function of these meetings

Question 4

Ad Hoc meeting

Answer 4

a meeting that takes place at short notice in order to discuss a matter that has arisen unexpectedly and requires attention

Question 5

Statutory meeting

Answer 5

first meeting of company shareholders with the objective to inform them about the companies affairs. it is held only once. it should be held within the prescribed period mentioned in the company ordinance

Question 6

chairperson

Answer 6

responsible for the successful running of the agm. they must draw up the agenda and inform the participants of this. they also have to organise the vote taking and they have the deciding vote in case of a tie. they ensure the previous agms minutes are read, adopted and signed. they have the power to adjourn the meeting

Question 7

secretary

Answer 7

is responsible for ensuring everyone is invited and aware of the upcoming agm. they arrange a suitable venue and ensure it has the necessary facilities. the secretary assist the chairperson on points and information to include during the meeting. they take notes to ensure minutes can be written up later.

Question 8

2 points to the right of data subjects

Answer 8

right to access of files ( entitled to know how much and what type of information they have on you, once you request it is required to be there in 40 days )
right to make a complaint ( to the data protection commissioner if you are concerned that data protection laws have been broken.)

Question 9

2 points to the obligations of data controllers

Answer 9

that they obtain the information legally and fairly

the info is only used for the specific purpose for which it was given.