Chapter 11 - Directors, Members, and The Division of Powers Flashcards

1
Q

Identify three places to look for the rules establishing the role of members in the governance of a company.

A

1 Constitution of the company
2 Statute law (notably CA and IA)
3 Cases recognising member powers

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2
Q

What are the two organs of governance of a company?

A

The members and directors.

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3
Q

Identify four points supporting the assertion that the members are the ‘residual controllers’ of registered companies.

A

1 The law requires members to make certain decisions
2 The articles reserve the right for members to direct the board by special resolution
3 If the board cannot act, power reverts to the members
4 Members have the right to remove directors from office.

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4
Q

Why are members less likely to be engaged in listed companies than in closely held companies?

A

Closely-held companies are owner managed, and listed companies have a much greater separation of ownership from control.

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5
Q

Which model articles allocate powers to the board of directors and the shareholders, and what do those articles state?

A

Article 3 of both model articles establishes the role of the directors as principle managers of the company. Article 4 establishes a reserve power for shareholders (by special resolution).

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6
Q

What does model article 3 state?

A

Subject to the articles, the directors are responsible for the management of the company’s business, for which purpose they may exercise all the powers of the company.

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7
Q

What does model article 4 state?

A

The shareholders may, by special resolution, direct the directors to take, or refrain from taking, specified action.

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8
Q

Who may appoint directors and where is the power to appoint found?

A

The powers to appoint directors are set out in the articles. There is no statutory provision in the CA for the appointment of directors.

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9
Q

Where does management power reside in a company the board of directors of which is unable to act, and which case established this?

A

With the members (Barron v Potter, where the 2 directors were refusing to attend a meeting where the other was present, the shareholders were able to appoint a third director).

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10
Q

Does model article 3 vest company powers in individual directors?

A

No, the articles collectively entrust the board with the management of the company.

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11
Q

Which principle of the UKCGC emphasises the collective nature of board membership?

A

Principle A.1. - every company should be headed by an effective board, which is COLLECTIVELY responsible for the long-term success of the company.

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12
Q

Where is the power of the board of directors to delegate company powers typically found and to whom is the board permitted to delegate?

A

Article 5 empowers the directors to delegate any of the powers which are conferred to them to anyone they see fit.

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13
Q

How do you establish who the directors of a company are at any point in time?

A

CA S 250: someone occupying the position of director, by whatever name called.

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14
Q

What is a de facto director?

A

Someone behaving openly as a directors without an of the formalities of appointment taking place

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15
Q

Distinguish between a de facto and a shadow director.

A

A de facto director is somebody carrying out the role of a director, while a shadow director is somebody in line with whose directions the directors of the company are inclined to act.

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16
Q

What is the approach taken by a court to determine whether or not a particular statutory provision is applicable to a de facto or shadow director?

A

They must interpret the meaning and fact of any statutory provision if they do not expressly refer to shadow or de facto directors.

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17
Q

Compare and contrast executive and non-executive directors.

A

An ED is a director with extensive executive powers due to their role within the company, and who usually has service contract. An NED is a director who typically does not have an employment contract o any executive responsibilities.

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18
Q

Where are the rules governing appointment of directors to be found?

A

A combination of the CA 2006, the articles and the UKCGC.

19
Q

What is the minimum number of directors that a registered company must have?

A

Private = 1, public = 2 (CA s 154).

20
Q

Identify which persons are prohibited from being directors of a registered company.

A
  • a person under 16 (s 157)
  • a bankrupt person (CDDA 1986 s 11)
  • persons disqualified in court or under CDDA.
21
Q

Which provision of the CA allows shareholders to remove directors?

A

S 168 CA: a company may by ordinary resolution at a meeting remove a director before the expiration of his period of office, notwithstanding anything in any agreement between it and him.

22
Q

Identify 7 circumstances in which a disqualification order may be sought.

A

CDDA 1986:

  • convicted of an indictable offence involving the company
  • persistently in default of filing returns with Companies House
  • guilty of fraudulent trading
  • convicted of company legislation offences 3 times in 5 years
  • convicted in a relevant foreign office of a company offence
  • a persons conduct during an insolvency makes them unfit to direct
  • where a person has committed a breach of competition law.
23
Q

In which circumstances must a court make a disqualification order?

A

If the person’s conduct is found to make them unfit.

24
Q

What is the effect of a disqualification order?

A

The person shall not be a director of a company, act in any way as a receiver of a company, or take part in the formation, promotion or management of a company in any way for a specific time period.

25
Q

When is the SoS entitled to accept a disqualification undertaking in lieu of seeking a disqualification order?

A

If it is in the public interest to do so.

26
Q

What are the rules governing payment of directors for performing the role of director found and what do they normally state?

A

Directors do not automatically receive entitlement to remuneration, but can receive the right to remuneration where permitted by the articles, by entering a service contract, or where the members authorise it.

27
Q

Is a company permitted to enter into a service contract with a director for a term in excess of two years? What are the consequences if it does?

A

For contracts longer than 2 years, member approval is required. (s 227). Without approval, the members may terminate the contract at any time.

28
Q

Which companies are required to have a company secretary?

A

Public companies (s 271)

29
Q

Of what must the directors of a public company satisfy themselves before appointing an individual to the role of company secretary?

A

s 273 CA: Directors must take reasonable steps to ensure the secretary is a person with:

  • the requisite knowledge and experience to discharge the functions of secretary, AND
  • one or more of the qualifications lists in s 273 (2).
30
Q

Describe the role of the company secretary.

A

B.5 UK Code:
- under the direction of the chairman, the company secretary’s responsibilities include ensuring good information flows within the board and its committees and between senior management and NEDs, as well as facilitating induction and assisting with processional development as required. The CoSec should be responsible for all governance matters.

31
Q

Identify 10 functions of the company secretary.

A
  • advising on compliance with law including the CA 2006 and listing obligations
  • providing independent advice to the board
  • facilitating information flows
  • advising on and coordinating preparation of member circulars, financial statement and annual reports
  • organising all aspects of company meetings
  • maintaining good relations with members
  • managing member activism
  • advising on and securing compliance with the company’s constitution
  • ensuring compliance with the requirement to file document with companies house
  • organising board meetings
  • maintaining all record keeping systems of the company
  • administering employee and executive share and option schemes.
32
Q

Is a company secretary authorised to bind the company to any contracts?

A

Yes, on any matters relating to administration of the company, as in Panorama Developments Ltd.

33
Q

Is a company secretary authorised to bind a company to a contract for new manufacturing equipment?

A

No, as this matter does not relate to the administration of the company.

34
Q

Is a company secretary an officer of a company?

A

Yes, as set out in S1121 CA: an officer is any director, manager or secretary of the company.

35
Q

Which companies are entitled to exemption from audit?

A

Small and dormant companies (S 475)

36
Q

How is an auditor appointed and for how long does the appointment last?

A

The first auditors are appointed by the directors, followed by subsequent reappointment by the members The appointment lasts until they are not reappointed.

37
Q

Describe the process by which an auditor may be removed before the end of his term of office.

A

S511: An auditor may be removed from office by ordinary resolution, special notice of which has been given. A meeting (not written resolution) is always required. Notice of the resolution must be passed to the registrar within 14 days.

38
Q

Describe the process by which an auditor of a quoted company may resign before the end of his term, and to whom a copy of the auditors resignation and circumstances, and by whom.

A

An auditor resigns by passing notice to the company (s516), along with reasons for the resignation. Notice must also be sent to the Registrar by the company.

39
Q

On what is the auditor required to express his or her opinion in the auditors report?

A

S 495 CA: Whether:

  • adequate accounting records have been kept
  • the company’s accounts are in agreement with the accounting records
  • whether the auditable part of the remuneration report is in agreement with the accounting records.
40
Q

What must an auditor do if he is of the opinion that adequate accounting records have not been kept?

A

The auditor must state as much in his report (s 498)

41
Q

What are the benefits from a liability perspective of an accountancy firm changing from operating as a partnership to an LLP?

A

LLPs allows the combination of tax-transparency with incorporation and limited liability.

42
Q

To whom does an auditor owe a duty of care in tort law to avoid pure economic loss resulting from the negligent performance of an audit of a company?

A

To the company in the main. There is a limited duty of care owed to members, and also to investors with whom the auditors have a “special relationship”.

43
Q

In which two situations is an auditor exposed to criminal liability under CA 2006?

A

CA s 507:

  • the auditor knowingly or recklessly causes an auditors report to be misleading, false or deceptive
  • the auditor knowingly causes the report to omit one of the following statements:
    i) the accounts do not agree with the accounting records
    ii) the neccessary information and explanations have not been obtained
    iii) directors wrongly took advantage of the exemption form needing to prepare group accounts.