410B - Budget Divison Unit Order Flashcards Preview

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Flashcards in 410B - Budget Divison Unit Order Deck (42)
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1
Q

JSO is required by what Chapter of the Municipal Code of COJ to provide the City Budget Office with an annual operating budget request?

A

Chapter 106

2
Q

The MO holds the ——- responsible for the fiscal management of JSO.

A

Sheriff

3
Q

Due to the size, complexity, and volume of fiscal management function, the responsibility for management of JSO fiscal affairs is delegated to who?

A

Chief of Budget

4
Q

Who will work with and provide input to the budget Division in the development of the current level budget request?

A

Each Division Chief

5
Q

Who will advise the Budget Division of any changes that will affect the current level of operation?

A

Division Chief

6
Q

What is an Enhancement Request?

A

Request for funding to provide new programs and or increased level of service for current programs

7
Q

JSO is required by MO to submit an estimate of the capital improvement requirements for the ensuing _____ years.

A

Five years

8
Q

Who is responsible for compiling the five year Capital Improvement Program?

A

Budget Division

9
Q

Each department ______ will work with the Chief of Budget to develop and prioritize the CIP for his department.

A

Director

10
Q

After approval of the CIP by the sheriff, who reviews it for consideration?

A

Mayor

City Council

11
Q

Financial statements prepared by the Budget Division are furnished to each department Director, Division Chief, Undersheriff how often?

A

Monthly

12
Q

Money that is collected will be deposited with the Tax Collector how often?

A

Daily or at least once a week

13
Q

Who is held accountable for safeguarding all monies?

A

Unit commanding officer

14
Q

Accounting of agency checking account and QuickBook activities will be done by Budget Division how often?

A

Monthly

15
Q

Who is responsible for maintaining a list of positions and persons authorized to accept and disburse funds?

A

Each Division Chief

16
Q

When a petty cash fund or special purpose checking account is closed, the funds must be transferred to the City Treasurer within how many days after the remaining funds are received by the Budget Division?

A

5 business days

17
Q

Who is responsible for the management and oversight of all grants for JSO?

A

Budget Division

18
Q

When grant Request is approved by Budget Division, it will be forwarded to who for approval?

A

Undersheriff

19
Q

Requisition of supplies up to $2500.00 will be routed by Budget Division to who?

A

Assistant Chief

20
Q

A requisition for supplies from $2501.00 to $5,000.00 will be routed by Budget Division to who?

A

Chief or higher

21
Q

Requisition of supplies from $5001.00 on up will be routed by Budget Division to who?

A

Director or higher

22
Q

What form is used for in -town training that require a payment for registration?

A

Travel Request Form P -0036E

23
Q

All requests to purchase computers or software must be approved by who?

A

ISM Section

24
Q

Are budgetary quotes necessary for blanket order for services under $2500.00?

A

No

25
Q

Who has the authority to deny requests if funds are not available?

A

Chief of Budget

26
Q

What is a formal purchase?

A

Any purchase of supplies or services in excess of $65,000.00

27
Q

A form 4 requesting authorization to use the RFP process must be authorized by who?

A

Director or higher authority

28
Q

Sole purchases are not solicited by City Procurement Division. They are publicly advertised for how many days?

A

Seven days

29
Q

For an emergency purchase after hours, what needs to be submitted in writing to the Budget Division the next business day?

A
  1. Description of circumstances leading to emergency
  2. Steps taken to acquire goods/services
  3. Amount of purchase
30
Q

Upon receipt of goods or services, a receipt transaction must be initiated in the city’s procurement system within how many days?

A

Two business days

31
Q

A three-way match (inspecting goods or service received) must be initiated within how many days?

A

Two business days

32
Q

Travel forms must be completed and approved through chain of command no less than how many weeks before date of travel?

A

Four weeks

33
Q

Per diem for meals will only be advanced if travel period spans how many days?

A

At least five days

34
Q

Is part 2 of the Travel Form required for in town training requests?

A

No

35
Q

Upon their return, travelers have how many days to submit Part 2 of the Travel Request Form?

A

5 working days

36
Q

Baggage tips are limited to how much?

A

$1.00 per bag

37
Q

Investigations requiring travel must be approved by who?

A

Assistant Chief or designee

38
Q

Upon return from travel, officer has how many days to repay a travel advance?

A

5 working days

39
Q

Can JSO Personnel keep frequent flyer miles for their personal use?

A

No

40
Q

If a officer has a Purchasing Card, their Supervisor is responsible for notifying Budget Division about what?

A
  1. Officer transfers to different department or supervisor
  2. Terminates Employment
  3. No longer needs card
41
Q

In no circumstance will single purchase while using P-card exceed how much?

A
  1. $2,500.00 with maximum of $10,000.00 per month per card

2. Unless exception approved by Treasury

42
Q

At the close of the Monthly billing cycle for a P-card, the cardholder has how many days to approve their charges?

A

7 business days

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