10.3 Personnel Transactions Manual (12-2014)

Question 1

In the case of a mandatory transfer of an employee, how much notice is required to be given to the employee?

Answer 1

60 days (not required if the transfer does not reasonably require an employee to change place of residence).
(4-4)

Question 2

What is the maximum travel distance from residence to office while using a state vehicle?

Answer 2

70 miles for commander,

50 miles for non command employees. (4-5)

Question 3

Who may administer the Oath of Allegiance?

Answer 3

All uniformed employees at the rank sergeant or above, or non-uniformed commanders and their designated alternates. (5-3)

Question 4

Probationary periods of 12 months (ie. New officers) shall be given performance sppraisals how often?

Answer 4

Every 4 months.

(7-3)

Question 5

Short term military leave is considered how long?

Answer 5

6 months -180 calendar days - or less.

8-13

Question 6

Long term military leave is considered how long?

Answer 6

more than 6 months, but not exceeding four years of active duty.
(8-15)

Question 7

How much time is allowed for paid or unpaid FMLA?

Answer 7

12 weeks. (8-22)

Question 8

What are the reasons which allow for FMLA?

Answer 8

Birth, adoption, or foster care placement of a child, to care for a spouse, parent, or child with serious health condition, The employee’s own serious health condition, or the employee is the victim of domestic violence.
(8-25)

Question 9

How long must an employee be AWOL before being considered automatically resigned?

Answer 9

5 consecutive working days. (9-6)

Question 10

When an employee resigns, he must receive his final pay (including all credits) within what time frame?

Answer 10

Within 72 hours. If the employee gave at least 72 hours, he must be paid at the time of separation. (9-11)

Question 11

Commanders shall conduct exit interviews and document what information on memorandum to PSS?

Answer 11

Reason for separation, any underlying reasons for separation (lack of advancement, not suited for the work performed, dislike of or poor work conditions), any specific complaints about or suggestions which would improve the department and a recommendation for rehire. If there was a recommendation against rehire, or adverse comments are contained in the eit interview, the employee must first read and sing per 3306. (9-14)

Question 12

What is the main criteria for becoming a Peer Support Officer (PSO) or a Peer Support Communications Officer (PSCO)?

Answer 12

The PSO or PSCO must have been involved in at least one critical incident and experienced some of the issues and feelings associated with such an event. (11-1,2a)

Question 13

The peer support program (is/is not) a substitute for professional counseling?

Answer 13

Is not. (11-1,2c)

Question 14

May a peer support officer be found insubordinate for failing to divulge information obtained in the performance of a PSO during an administrative investigation?

Answer 14

No, except for illegal activities. (11-2,4b)

Question 15

Should the PSO be the same rank as the person in need of peer support?

Answer 15

The PSO should be of equal or higher rank/classification than the involved employee. (11-8,5)

Question 16

What is the maximum length of time an employee may receive catastrophic leave credits?

Answer 16

a maximum of 12 months, unless it was due to a natural disaster, then 3 months or 6 months if approved by the assistant commissioner. (13-5,e1d)

Question 17

When does the approval for secondary employment expire?

Answer 17

If an expiration date for secondary employment is not extablished, it will expire and require to be re-approved during the employee’s annual performance appraisal. (14-6,e1)

Question 18

When an employee is given a CHP 2, what happens if the employee refuses to sign?

Answer 18

The supervisor writes “refused to sign” in the signature box. (15-2,b)

Question 19

Does an employee have the right to provide a written response to a negative CHP 2?

Answer 19

Yes, the written response must be within 30 days and it shall be attached to the CHP 2. (

Question 20

An employee must work how many days to be considered a complete pay period of qualifying service?

Answer 20

11 or more work days. (21-1,1a1)

Question 21

What leave/vacation credits apply for days worked for a qualifying pay period?

Answer 21

Vacation, holiday, sick leave, CTO. (21-1,1a1)

Question 22

May sick leave credits be used for appointments with physicians, dentists, and other licensed practitioners?

Answer 22

yes, 21-5,c1)

Question 23

May an employee take regular work time to vote?

Answer 23

Yes, an employee may be granted up to 2 hours to vote as long as there was insufficient time to vote outside work hours. At least 10 days prior to the vote this provision shall be posted on the office bulletin board.

Question 24

The PSO/PSCO shall complete ______hours of training and _______ hours refresher training.

Answer 24

32 / 8

Question 25

Employee shall submit a cancellation of their secondary employment request to _____ within _______ of changing conditions.

Answer 25

The commander/10 calendar days.

Question 26

Uniformed employees involved in a critical shooting, shall be referred for a confidentioal debriefing session within _______ hours?

Answer 26

72 hours.

Question 27

Administrative Time Off during a state of Emergency, an employee may be granted a paid leave of absence up to _____ days?

Answer 27

5 days