01) Project Management Framework Flashcards Preview

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Flashcards in 01) Project Management Framework Deck (35)
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0
Q

What is operational work?

A

Ongoing work to support the business and systems of the organization

1
Q

What is the definition of a project?

A

Temporary Creates a unique product, service, or result

2
Q

What is the definition of a program?

A

Program: A group of interrelated projects, managed in a coordinated way

3
Q

What is the definition of a portfolio?

A

Portfolio: A group of programs, individual projects, and related operational work to achieve a specific strategic business goal

4
Q

What is organizational project management (OPM)?

A

A framework for keeping the organization focused on its overall strategy

5
Q

What are the benefits of organizational project management (OPM)?

A

Provides direction for how portfolios, programs, projects, and other organizational work should be prioritized, managed, executed, and measured to best achieve the firm’s strategic goals

6
Q

What is OPM3?

A

A PMI model designed to help organizations determine their level of maturity in project management

7
Q

What is a project management office (PMO)?

A

A department that centralizes and standardizes the management of projects

8
Q

What are three possible formats for a PMO?

A
  • Supportive - Controlling - Directive
9
Q

What are project constraints?

A
  • Time - Cost - Risk - Scope - Quality - Resources - Customer satisfaction Constraints are used to help evaluate competing demands
10
Q

Who are project stakeholders?

A

Anyone whose interests may be positively or negatively impacted by the project, including: - Project Manager - Customer - Sponsor - Performing organization - Other departments or groups within the organization - Team members - Team members’ functional or operational managers - Sellers - Funding sources - End users - PMO a

11
Q

What are three primary forms of organizational structure?

A
  • Functional - Projectized - Matrix
12
Q

What is a functional organization?

A

The organization is grouped by areas of specialization (e.g., accounting, marketing)

13
Q

What is a projectized organization?

A
  • The organization is grouped by project - The team has no department to go to at project end - The project manager has total control of the resources
14
Q

What is a matrix organization?

A

A blend of functional and projectized organization where the team members have two bosses (the project manager and functional manager)

15
Q

What is a strong matrix organization?

A

A matrix organization where the balance of power rests with the project manager instead of functional manager

16
Q

What is a weak matrix organization?

A

A matrix organization where the balance of power rests with the functional manager instead of the project manager

17
Q

What role might the project manager play in a weak matrix?

A

A project expediter or project coordinator

18
Q

What is a balanced matrix organization?

A

A matrix organization where power is equally balanced between the project manager and the functional manager

19
Q

What is a project-based organization?

A

A temporary framework for projects created to circumvent any obstacles inherent in the organization’s existing structure (whether functional, projectized, or matrix)

20
Q

What are enterprise environmental factors?

A

The organization’s culture and existing systems that the project will have to deal with or can make use of

21
Q

When are enterprise environmental factors used?

A

They are used throughout the project management process

22
Q

What are organizational process assets?

A
  • Company processes and procedures - Historical information - Lessons learned
23
Q

When are organizational process assets used?

A

They are used throughout the project management process

24
Q

What is historical information?

A
  • Records of past projects, including lessons learned, used to plan and manage future projects - Records of the current project that will become part of organizational process assets
25
Q

What is a project management information system?

A

The automated system to submit and track changes and monitor and control project activities

26
Q

What do lessons learned describe?

A

What went right, what went wrong, and what would be done differently if the project could be redone

27
Q

How are lessons learned used?

A
  • Used in planning the project - Used by other projects in the future
28
Q

What is work performance data?

A

Measurements and details about activities gathered during project work (executing)

29
Q

What is work performance information?

A

Work performance data analyzed to make sure it conforms to the project management plan and to assess what it means for the project as a whole

30
Q

What are work performance reports?

A

Work performance information organized into reports that are distributed to the stakeholders

31
Q

What is a product life cycle?

A

The cycle of a product’s life from conception to withdrawal from the marketplace

32
Q

What is a project life cycle?

A
  • What you need to do to COMPLETE the work (produce the deliverables of the project) - It varies by type of product, industry, and the organization’s preferences
33
Q

Describe a plan-driven project

A

Has a predictive life cycle is which scope, schedule, and cost are determined in detail early in the life of the project, before the work begins to produce the project deliverables

34
Q

Describe a change-driven project

A
  • Uses iterative, incremental, or adaptive (agile) life cycles - Has varying levels of early planning for scope, schedule, and cost