01) Project Management Framework Flashcards Preview

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Flashcards in 01) Project Management Framework Deck (35)
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What is the definition of a project?

Temporary Creates a unique product, service, or result

1

What is operational work?

Ongoing work to support the business and systems of the organization

2

What is the definition of a program?

Program: A group of interrelated projects, managed in a coordinated way

3

What is the definition of a portfolio?

Portfolio: A group of programs, individual projects, and related operational work to achieve a specific strategic business goal

4

What is organizational project management (OPM)?

A framework for keeping the organization focused on its overall strategy

5

What are the benefits of organizational project management (OPM)?

Provides direction for how portfolios, programs, projects, and other organizational work should be prioritized, managed, executed, and measured to best achieve the firm's strategic goals

6

What is OPM3?

A PMI model designed to help organizations determine their level of maturity in project management

7

What is a project management office (PMO)?

A department that centralizes and standardizes the management of projects

8

What are three possible formats for a PMO?

- Supportive - Controlling - Directive

9

What are project constraints?

- Time - Cost - Risk - Scope - Quality - Resources - Customer satisfaction Constraints are used to help evaluate competing demands

10

Who are project stakeholders?

Anyone whose interests may be positively or negatively impacted by the project, including: - Project Manager - Customer - Sponsor - Performing organization - Other departments or groups within the organization - Team members - Team members' functional or operational managers - Sellers - Funding sources - End users - PMO a

11

What are three primary forms of organizational structure?

- Functional - Projectized - Matrix

12

What is a functional organization?

The organization is grouped by areas of specialization (e.g., accounting, marketing)

13

What is a projectized organization?

- The organization is grouped by project - The team has no department to go to at project end - The project manager has total control of the resources

14

What is a matrix organization?

A blend of functional and projectized organization where the team members have two bosses (the project manager and functional manager)

15

What is a strong matrix organization?

A matrix organization where the balance of power rests with the project manager instead of functional manager

16

What is a weak matrix organization?

A matrix organization where the balance of power rests with the functional manager instead of the project manager

17

What role might the project manager play in a weak matrix?

A project expediter or project coordinator

18

What is a balanced matrix organization?

A matrix organization where power is equally balanced between the project manager and the functional manager

19

What is a project-based organization?

A temporary framework for projects created to circumvent any obstacles inherent in the organization's existing structure (whether functional, projectized, or matrix)

20

What are enterprise environmental factors?

The organization's culture and existing systems that the project will have to deal with or can make use of

21

When are enterprise environmental factors used?

They are used throughout the project management process

22

What are organizational process assets?

- Company processes and procedures - Historical information - Lessons learned

23

When are organizational process assets used?

They are used throughout the project management process

24

What is historical information?

- Records of past projects, including lessons learned, used to plan and manage future projects - Records of the current project that will become part of organizational process assets

25

What is a project management information system?

The automated system to submit and track changes and monitor and control project activities

26

What do lessons learned describe?

What went right, what went wrong, and what would be done differently if the project could be redone

27

How are lessons learned used?

- Used in planning the project - Used by other projects in the future

28

What is work performance data?

Measurements and details about activities gathered during project work (executing)

29

What is work performance information?

Work performance data analyzed to make sure it conforms to the project management plan and to assess what it means for the project as a whole